For teams running operations in Microsoft 365

Start with a task.
And watch it take care of the next step itself.

Every team has one person who keeps things moving.
When they're away, the process stops.
Not because people fail - because there was nobody to push it forward.

Make your processes run themselves → See how it works →
Workappholics · Start With a Task
✓
Receive inquiry email done
⚡
Create document from template automated
Send for internal approval manual
⚡
Notify approvers via email automated
Archive approved document manual
3/5 tasks
60%
The Problem

Processes stop when
the one person is away.

Every team has that one person. They know what step comes next, who to notify, what to chase when something stalls. Not their official job - just the person who keeps things moving.

"We have a process for this - it just lives in one person's head."

When they're on holiday, the invoice stalls. The new employee's setup stops. Nobody is doing anything wrong. There just isn't a system to move things forward on its own.

  • ✕Tasks get missed because nobody knows it was their turn to start
  • ✕Handoffs happen over email and get buried - or don't happen at all
  • ✕Managers spend time chasing status instead of seeing it
  • ✕Processes stop when the person who knows them isn't available
  • ✕No single place to see what's in progress, what's done, what's waiting
  • ✕Every repeatable process has to be managed manually, every time
You already know what it looks like when a process runs itself. You just don't think it's possible without a major system overhaul.
What It Could Look Like

Picture a different
Monday morning.

Imagine opening your laptop to find everything already in motion. The right person has their next step waiting for them. Managers see at a glance exactly where each process stands. A new hire's onboarding is progressing. An invoice is moving through approval. Each completed step has already reached the next person. Processes carry themselves forward - step by step, team-wide, on their own.

When processes live in one person's head, they'll always be fragile. But they don't have to be.
The Product

The tool that makes it happen.
Built on your existing Microsoft 365 licence.

You'll have a single place to manage every task across your team, define repeatable processes once and let them run, and see every process in motion at a glance. No new licences, no custom development, no moving company data outside - everything runs inside your existing Microsoft 365 environment.

Desktop
My Tasks
Task Detail
Add New Task
Requested by Me
All Open Tasks
Running Processes
Running Process
Process Overview
Process Planner
New Template Task
Start Process Overview
Start a Process
Mobile
Mobile - My Tasks
Mobile - Task Detail
Mobile - Tasks by Me
Mobile - New Task
Mobile - New Process
Email notifications
Email Digest
The Bigger Picture

Everything is a task.
Some just run themselves.

Whether a human does it or a flow runs it automatically - it's still a task. That's the insight at the core of this approach. Once you track everything as a task, automation becomes an upgrade, not a rebuild.

01 - Plan

Understand the process

Before automating anything, you need to know what actually happens. Use the task list to map out every step in a process as individual tasks - who does what, and in what order. Making them visible is where it starts.

02 - Run

Put it in motion

Start a process and let it run. When one task is completed, the next is automatically assigned to the right person. No reminders, no coordination needed - the process moves forward on its own.

03 - Track

See everything at a glance

Every task in one place - process tasks and standalone tasks. What's in progress, overdue, waiting. Over time you see where work slows down and which steps are candidates for improvement.

↓
04 - When you're ready

Automate at your own pace

Replace any manual task with an automated flow - when the task is triggered, Power Automate handles it automatically. Start with the most repetitive step and go from there, or automate everything at once. Power Automate is already included in your Microsoft 365 subscription.

// Day 1 - All manual
Receive request
→
Create doc
→
Get approval

// Month 2 - Partial automation
Receive request
→
⚡ Create doc
→
Get approval

// Month 6 - Mostly automated
⚡ Receive
→
⚡ Create doc
→
⚡ Approve
The Bridge

Manual and automated
tasks in one place

The problem with most automation attempts: your automated flows live in Power Automate, your manual tasks live in someone's inbox, and nothing is connected. The process isn't a system.

This changes that. Start With a Task is the central hub where manual and automated tasks coexist - tracked, visible, and progressively automatable over time.

  • ▶Every completed step shows up in one place - whether a person did it or a flow ran automatically
  • ▶See every task and process at a glance - which are on track, which are overdue, and exactly where each process stands in its sequence
  • ▶Any Power Automate flow or Copilot Agent you build can pick up a task the moment it's assigned - no custom connectors needed
  • ▶Data lives in your own SharePoint lists - visible, controllable, and never leaving your tenant
  • ▶Access it directly in a browser, on mobile, or pinned as a tab in Microsoft Teams - no separate install for your team
Where It Works

Any process with steps
and handoffs

👥

Employee onboarding

IT, HR, facilities, the manager - everyone has their part. Define the steps once and every new hire moves through the same process automatically. Nobody waits because someone forgot to pass it on.

🤝

Client onboarding

Contract sent, intro scheduled, access granted, first check-in done. No one has to remember who's next or chase a follow-up. The process moves forward on its own.

💻

IT request handling

Ten requests arrive on Monday. Each one moves through triage, provisioning, setup, and sign-off - automatically, in parallel, without IT manually tracking who's done what.

🧾

Invoice processing

Received, verified, approved, paid. Every invoice follows the same path, in the same order. Nothing waits in someone's inbox because a handoff was missed.

This is for you if...
  • ▶You run repeatable processes - onboarding, requests, invoices, operations
  • ▶Things slow down when one person is unavailable
  • ▶Your team is already on Microsoft 365 but processes still depend on people remembering
  • ▶Your processes involve 1 to 50 people to get things done
Not the right fit if...
  • ✕Your work is entirely ad-hoc with no repeatable processes
  • ✕Your processes are already fully automated end-to-end
  • ✕You're not on Microsoft 365
What's Included

Everything you need to start today

📋

Task Manager

Create, assign, and track tasks across your team. Everyone sees what's assigned to them. Nothing gets lost in an inbox or a chat message.

⚡

Process Planner

Define a repeatable process once - the steps, who's responsible, and in what order. When each task is completed, the next is automatically created and assigned. The process runs itself forward.

📧

Daily Email Digest

Every morning, your team gets an overview of what's due, what's overdue, and what needs attention - so the day starts with clarity, not questions.

🖥

Desktop & Mobile App

Manage tasks and processes from your PC or on the go. Built in Power Apps on your existing Microsoft 365 licence - no new licences, no custom development, no moving company data outside.

Why This Exists

I've spent years building Power Apps and Power Automate solutions for teams - through agencies, freelance gigs, and my own projects. The same gap showed up across almost every engagement, regardless of industry or team size. Automation lived in flows, tasks lived in inboxes, and the process itself lived in someone's head. It worked when the right people were around. It didn't when they weren't.

After seeing this pattern enough times, I stopped treating it as a technical problem. It's a structural one - there's no single place where manual steps and automated steps live together, visible to everyone, moving forward on their own.

Start With a Task exists to fix that. Built on the Microsoft 365 tools your team already has - no extra licences, no IT approval required.

Tom Riha - Microsoft MVP · Power Platform specialist · Founder, Workappholics

The Honest Answer

Why not just use
what you already have?

PLANNER / TASKS

Good for individual tasks. No concept of a process - can't define steps, order, or automatic handoffs. When one person is done, the next has no idea it's their turn.

POWER AUTOMATE

Powerful, but invisible to the people doing the work. When a human step is needed, it falls back to email. No shared view of what's running or where things stand.

EMAIL / CHAT

Tasks get buried, lost, or forgotten. Works until it doesn't - and when it breaks, nobody notices until something has already gone wrong.

MONDAY / ASANA / TRELLO

Another subscription on top of your existing Microsoft 365 licences. Your data lives outside your tenant, and Power Automate flows and Copilot Agents can't connect to it natively.

Start With a Task connects everything into one system - manual steps, automated steps, and process logic in a single place your whole team can see.
Extensions Roadmap

Start simple.
Expand when you need more.

The core solution is complete and ready to run real processes today.

As your needs grow, you can unlock additional capabilities through extensions - each one expanding what the system can do.

Extensions are optional upgrades, released as complete additions to the system - not individual features.

You only pay for what you need, when you're ready to move forward.

Now - from $99

Task Management Solution with Process Planner

Create, assign, and track tasks across your team. Define repeatable processes once - when each task is completed, the next is automatically created and assigned. Desktop and mobile app, daily digest.

FAQ

Common questions

What Microsoft 365 licence do I need?

Any standard Microsoft 365 business subscription. No premium Power Apps or Power Automate licences required - everything is built on what's already included in M365.

How long does self-installation take?

Under an hour. You'll import the Power Platform solution, run a flow that creates all the required SharePoint lists, and update a few environment variables. You'll need permission to import Power Platform solutions in your environment - if you're not sure, check with your IT admin before purchasing.

Is this compatible with the old free version?

No. The data model was rebuilt from the ground up to support more reliable functionality and overcome SharePoint delegation limitations. You'll need a fresh installation - the old version will keep working as it is, but won't receive updates.

What's included in the $399 setup package?

A Teams session where we handle the full setup together: importing the solution, running the list setup, configuring environment variables, and applying your company's logo and colours to the app and notification emails. You walk away with a fully configured, branded installation.

How many users can use it?

Any number of users in your Microsoft 365 tenant. There's no per-seat limit.

What's the difference between the desktop and mobile app?

The mobile app is designed for on-the-go use - complete tasks, view your queue, create a task, or start a process. The full Process Planner and process overview are available in the desktop app only.

What if I need help after purchase?

For small questions or issues, reach us directly by email. For training, custom extensions, or adding automation to specific task types, we offer consulting sessions and development services - just get in touch.

Does it work with SharePoint on-premise?

No - the solution runs on SharePoint Online only. Everything is cloud-based and requires an active Microsoft 365 subscription.

Where is the data stored?

All data is stored in your own Microsoft 365 tenant - in your SharePoint lists, on your infrastructure. No third-party integrations, no external servers. The data never leaves your tenant and remains yours permanently. Nobody at Workappholics has access to it.

What's the refund policy?

Self-service ($99): full refund within 14 days if the solution doesn't reduce manual chasing in your team, or if you're unable to get it installed. Setup package ($399): refundable if cancelled before the session takes place, non-refundable once the session has been completed.

Start With a Task Launch week - early adopter pricing ends May 8

Your processes.
Running themselves.

It runs inside the Microsoft 365 environment your team already works in. No new licences, no custom development, no moving company data outside. Start with one process - you don't need to roll this out company-wide to know if it works.

SELF-SERVICE
$99 $129
Get your first process running in under an hour using a setup guide.
Get it now →

14-day refund if it doesn't reduce manual chasing - or if you can't get it running.

DONE FOR YOU
$399 $499
We deploy it, add your branding, and walk your team through it.
Get setup package →

If this saves just 1 hour per week across your team, it pays for itself in days.

Early adopter prices valid until May 8. Returns to $129 / $499 on Saturday.